MVNC Committee Role Responsibilities

President

  • Co-ordinate all areas

  • Deal with issues, and escalate to committee if unable to do so

  • Help with team lists for WCNA/VNA registrations

  • Keep in contact with coaches Attend training where possible

  • Attend game days through all ages (especially finals)

  • Attend End of Season functions

  • Prepare agenda for meetings

  • Prepare agenda for, and host, AGM Organise thank you gifts for coaches

  • Attend WCNA AGM

Secretary

  • Co-ordinate all incoming and outgoing mail

  • Contact person for WCNA – be up to date on by-laws and regulations

  • Create forms as necessary

  • Take committee meeting minutes

  • Distribute minutes, notices and necessary correspondence to committee (via email or hardcopy)

  • Collect notices from control box on Saturdays and deal with appropriately

  • Assist with team lists for WCNA/VNA registrations

  • Assist with any other areas as may be necessary

  • Attend WCNA AGM

Treasurer

  • The Treasurer is one of the three signatories required to perform bank-related transactions. As per MVNC rules, for any transaction, 2 authorised signatures are required. MVNC has a bank account with MECU. There is a MECU branch at the Glen Shopping Center. MECU also offers online transaction facility.

  • Prepare annual financial statement (financial year ending 31 Oct).

  • Register club annually with Consumers Victoria (required to maintain club as incorporated).

  • Check PO box on a regular basis and renew annually. (PO box is located on O'Sullivan Road, Glen Waverley).

  • Manage all club financials – present at each meeting

  • Maintain signatories for bank account

  • Reimburse expense claims

  • Have umpires’ payments ready for umpires co-ordinator

  • Pay any fines from WCNA

Training Manager

  • Set up netball rings in MVPS gym

  • Pack up rings and lock up gym and gate

  • Be present at training sessions to supervise coaches and players

  • Administer first aid as appropriate

Net Set Go Co-ordinator

  • Set up netball rings in MVPS gym (for NSG training on Mondays)

  • Pack up rings and lock up gym and gate

  • Be present at training sessions to supervise coaches and players

  • Administer first aid as appropriate

  • Obtain NSG participant details from Registration Officer and send NSG registration forms to Netball Victoria

Registration Officer

  • Set up TryBooking for each season

  • Collect registration fees

  • Keep up to date member lists

  • Keep up to date team lists

  • Create new team list each season for distribution

  • Collect fixtures from WCNA, copy and distribute to Umpires Co-ordinator, President, Secretary and all players/coaches

  • Assist with WCNA/VNA registrations

Coach Co-ordinator

  • Attract new coaches, support existing coaches and maintain a dynamic volunteer coaching team (currently 21 coaches working directly with our players)

  • Help with WCNA/VNA registrations

  • Ensure coaches receive appropriate training, assistance and information

  • Update or organise courses through WCNA Represent coaches at committee meetings

  • Role is best suited to a member of the coaching team. Time commitment: 2-3 hours per week.

Umpires Co-ordinator

  • Prior to start of season contact all club umpires and ensure availability

  • Once fixtures are received, complete umpires list and return to WCNA by due date

  • Organise weekly umpiring schedule for all teams

  • Work with WCNA umpires co-ordinator to identify and develop Mount View’s umpires

  • Seek new umpires and arrange training

  • Be up to date with umpiring changes – be aware of the rules of the game and association

  • Keep detailed record of all umpires

  • Advise Treasurer of money needed to pay umpires

  • Pay umpires

  • Time commitment: 4-6hrs per season

Uniform Co-ordinator

  • Keep check on all stock, re-order as necessary

  • Keep detailed records and receipts for uniforms sold

  • Liaise with Treasurer re outstanding payments

Trophy Co-ordinator

  • Organise trophies for end of season presentations

Equipment Co-ordinator

  • Procure and maintain team equipment kits, including balls, bibs, first aid kits and other accessories

Communications Co-ordinator

  • Send email newsletters on a regular basis to all club members

  • Maintain currency of information on MVNC website and Facebook page

  • Maintain up to date email address list

Social Co-ordinator

  • Organise mid-year and end of year presentation nights

  • Organise other social events such as movie nights and BBQ fundraisers for the club

  • Create new social events for the players

  • Time commitment: 10hrs per season